Writing Box:
1. Introducing a Proposal
This section is used to state the objective of the document.
- "The aim of this proposal is to…" is a standard opening.
- "The purpose of this proposal is to evaluate/outline/recommend/suggest…" specifically defines what the proposal intends to achieve.
2. Giving Information About the Current Situation
This part describes the background or the current status of the project or organization.
- "One of our main priorities is…": Use this to highlight the most important goals.
- "A key aspect of what we do is…": This emphasizes a fundamental part of your operations.
- "What is lacking at the moment is…": This is used to identify a specific gap or need that the proposal intends to fill.
3. Recommendations and Benefits
This section focuses on the proposed solutions and the positive outcomes they will bring.
- "This would ensure that…": Used to show a guaranteed result.
- "Providing additional space would address the issue of…": This helps in explaining how a specific action solves a problem.
- "Extra investment would enable us to…": Use this to show how resources will empower the team to reach a goal.
- "There is no doubt that…": This phrase adds a level of certainty and persuasion to your argument.
4. Concluding
The conclusion should reinforce the necessity of the proposal and encourage a positive response.
- "To maintain the current… it is essential that…": Explains what is necessary to keep up standards.
- "I would urge you to consider…": A formal way to strongly suggest a course of action.
- "I feel confident that you will consider this proposal favourably": Expresses professional optimism about the proposal's acceptance.
- "I would hope that you will give this proposal your full consideration": A polite and formal closing request for the reader's attention.
