1. Formal Expressions
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Use formal alternatives for everyday expressions, such as:
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"It didn’t arrive on time" can be replaced with "More than 30 minutes late..."
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"Not an apology from anyone" can be expressed as "By the skin of our teeth..."
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2. Balance in the Letter
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Use concession phrases like (Although, might be acceptable) to create a more balanced and diplomatic tone in the letter.
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Example: Although a short delay might be acceptable, ...
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3. Use of Passive Voice
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Using passive voice makes the letter more formal and less accusatory:
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We were only informed of the timetable change...
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4. Polite but Assertive Tone
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The letter should be polite but assertive in demanding action or improvement:
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I would like to emphasise that treatment such as this cannot be tolerated.
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5. Using Emphasis to Strengthen the Position
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Strengthen your position with words of emphasis:
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Never have I experienced such discomfort.
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